Your building stays staffed while everyone sleeps.
CoverGrid doesn't just hold the schedule. It builds it, watches it every hour, fills the holes with the right person, keeps overtime and agency down, and has your PBJ and HPPD ready before anyone asks.
- Every hour
- Coverage checked, day and night
- Seconds
- From call-off to replacement offer
- Zero
- Spreadsheets at quarter close
3:12 a.m. — handled
Cedar 2nd shift CNA called off. M. Ortiz offered and confirmed — rested, home unit, stays under 40 hours. Nobody was woken up.
The cost of business as usual
Every one of these is a hole somebody has to plug by hand. That's where the money and the good employees go.
The 5 a.m. scramble
Two CNAs call off before day shift. Somebody starts working the phone tree, and the building runs short until someone says yes.
Agency invoices nobody planned
An unfilled hole becomes a premium agency hour at two to three times your own staff's rate — booked in a panic, not in a plan.
Overtime that lands on the same people
The reliable ones get asked first, every time. They burn out, then they leave, and the hole gets bigger.
PBJ and survey scramble
Quarter close turns into a spreadsheet archaeology project, and staffing questions on survey day get answered from memory.
Put your own numbers in.
See what your building could recover by moving agency hours in-house, preventing overtime before it's scheduled, and giving your scheduler their week back. Nothing is sent anywhere — the math happens right here.
- Agency shifts offered to your own staff first
- Overtime forecast and headed off before the week starts
- Coverage checked every hour, day and night
- Agency shifts filled in-house
- $2,088/mo
- Avoidable overtime prevented
- $660/mo
- Scheduler time returned to the floor
- $3,248/mo
An estimate from the numbers you entered: 40% of agency hours moved to your own staff, a quarter of overtime avoided, and scheduler hours valued at $30. Your results depend on your roster.
The hole is filled before anyone picks up a phone.
Required counts are held unit by unit, shift by shift, Sunday through Saturday. When someone calls off, the best-ranked qualified, rested person is offered the shift and confirmed — with a plain-English reason on every fill.
- Schedules generated weeks out and balanced automatically
- Drag-and-drop floating with seniority-weighted fair rotation
- A call-off cushion so you're covered before the phone rings
Coverage board
3:12 a.m.K. Alvarez
Birch · 1st
M. Ortiz
Cedar · 2nd
T. Whitfield
Dogwood · 2nd
R. Boone
Cedar · 3rd
Cedar 2nd shift CNA called off. M. Ortiz offered and confirmed — rested, home unit, stays under 40 hours.
Overtime is prevented, not reported.
Live HPPD against your target, by unit and by day, driven off real census. Agency is flagged as a last resort with the cheaper in-house option shown beside it, and payroll-ready exports come out of the same data you scheduled.
- Overtime forecast before the week starts
- Census-driven staffing targets and hourly cost visibility
- Agency budgets and per-week shift caps enforced automatically
PPD this week
Goal 3.60
Wednesday is running over goal. Two people are already flagged for a low-census recommendation.
Your staff carry the schedule in their pocket.
Floor staff see their shifts, claim open ones by text, punch in on the wall tablet and check their own attendance points — privately. Managers get a phone-sized command center instead of a spreadsheet.
- Open shifts offered and claimed by text message
- Earned wage access on hours already worked
- Recognition, reward points and a shift buy-back program
Open shifts
Cedar · 2nd shift
Tomorrow · 2p–10p · CNA
Birch · 3rd shift
Friday · 10p–6a · QMA
Dogwood · 1st shift
Sunday · 6a–2p · CNA
Survey day answers itself.
Punch-based time clock with early and late exceptions, automatic attendance points with private notices, license expirations flagged a week out, and CMS PBJ built continuously from the live schedule and punches.
- Licenses and credentials watched with expiration warnings
- Full activity log with one-click undo on every action
- PBJ and HPPD ready before anyone asks for them
Activity log
Punch in — Birch 1st
On timeLicense renewal due
In 7 daysAttendance point removed
Shift buy-backPBJ quarter export
ReadyEvery action is recorded with who, when and why — and any of it can be undone in one click.
Built for how a building actually runs
Side by side with the scheduling software you already know.
Builds the schedule for you
CoverGrid
Generated, balanced and published for you
Traditional scheduling software
You build it, it stores it
Call-off at 5 a.m.
CoverGrid
Replacement ranked, invited and filled automatically
Traditional scheduling software
You post an open shift and wait
Overtime
CoverGrid
Prevented before it's scheduled
Traditional scheduling software
Reported after it happens
Why this person?
CoverGrid
Plain-English reason on every fill, with runner-ups
Traditional scheduling software
No explanation
PBJ / HPPD
CoverGrid
Continuous, from the live schedule and punches
Traditional scheduling software
Separate module or export
After hours
CoverGrid
Runs itself hourly, all night, every night
Traditional scheduling software
Nobody's watching
Mistakes
CoverGrid
One-click undo on any recorded action
Traditional scheduling software
Fix it by hand
| Capability | CoverGrid | Traditional scheduling software |
|---|---|---|
| Builds the schedule for you | Generated, balanced and published for you | You build it, it stores it |
| Call-off at 5 a.m. | Replacement ranked, invited and filled automatically | You post an open shift and wait |
| Overtime | Prevented before it's scheduled | Reported after it happens |
| Why this person? | Plain-English reason on every fill, with runner-ups | No explanation |
| PBJ / HPPD | Continuous, from the live schedule and punches | Separate module or export |
| After hours | Runs itself hourly, all night, every night | Nobody's watching |
| Mistakes | One-click undo on any recorded action | Fix it by hand |
Common questions
Ready to stop working the phone tree?
Turn it on in watch-only mode, see exactly what it would have done all week, and go live when your team is comfortable.
See it running